Gym Automation — USA & Worldwide

Stop Losing
Members
You've Already
Earned.

Most gym owners don't see churn coming until the payment has already been cancelled. The members you keep cost nothing to re-acquire — our system makes sure you keep them.

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60
Members Lost Per Year At Average Churn
The average gym with 200 members loses 60 people a year to quiet cancellations — members who stopped showing up weeks before they actually left.
5–10
Members Recovered Every Month — Automatically
Our system checks in on at-risk members during the exact window they're most likely to quit. No manual effort. No chasing. Just members who stay.
$36K+
Retained Annually — Likely More At Your Rates
5 members recovered per month. 60 members per year. At just $50/month that's $36,000 staying in your business every single year.
The Problem

Your Gym Is Leaking
Revenue In Three Places.

Most gym owners work incredibly hard and still watch revenue disappear every month. Here's exactly where it goes — and why it's not your fault.

01
⚡
Slow Lead Response
Someone enquires about joining at 9pm on Sunday. You reply Monday morning. By then they've joined down the road. Research shows most people make their decision within the first hour of reaching out — and the gym that responds first almost always wins.
5–10 leads gone every month — each one worth $2,820 in lifetime value. That's up to $28,200 walking out the door before they ever walked in.
02
📩
No Follow-Up System
Most gyms follow up with a prospect once — maybe twice — then let them go. But most people need five or more touchpoints before they commit. The gap between one follow-up and five is where the majority of potential revenue quietly disappears every single month.
$400–$1,000 in missed monthly conversions
03
👤
Silent Cancellations
The average gym with 200 members loses 60 people a year to quiet cancellations — members who stopped showing up weeks before they actually left. Nobody noticed. Nobody reached out. The payment just stopped one day and by then it was too late.
$36,000+ lost annually — likely more at your rates
How It Works

Three Systems.
One Complete Solution.

Built specifically for independent gym owners. Fully set up in 3–5 days. Runs completely automatically after that — no technical knowledge required on your end.

01
Lead Acquisition
Instant Member Response
Every enquiry that reaches you — from your website, socials or Google — gets a warm personalised reply within 60 seconds automatically. The lead is logged instantly in your CRM. You don't touch anything.
✓
Replies in under 60 seconds — 24 hours a day, 7 days a week
✓
Personalised to their name and their specific enquiry
✓
Every lead auto-logged — zero manual data entry
✓
Sounds exactly like you — not a bot
02
Lead Nurture
6-Day Follow-Up Sequence
Four emails go out automatically over six days — value content, social proof, a tour invitation and a final nudge. The moment a lead books or joins the sequence stops instantly. No over-messaging. Just consistent professional follow-up on autopilot.
✓
4 touchpoints over 6 days — fully automated
✓
Stops the moment they convert — never spam
✓
Written in your gym's tone and voice
✓
Runs while you sleep, coach or take a day off
03
Member Retention
60-Day Retention Sequence
When a lead becomes a paying member a full 60-day retention sequence triggers automatically. Five touchpoints across the two highest-risk months — targeting every moment the data shows members are most likely to go quiet and cancel. Industry research shows just two interactions per month cuts cancellation risk by 33%. Your members get five.
✓
Day 7 — early check-in, catches instant drop-off
✓
Day 14 — progress survey, identifies disengagement before it's conscious
✓
Day 30 — milestone celebration, reinforces month one commitment
✓
Day 45 — motivation email, maintains momentum through the danger zone
✓
Day 60 — retention and upsell trigger at peak cancellation window
Seamless Integration

Works With The Tools
You Already Use.

We don't ask you to change how you operate. We integrate directly with the platforms your gym already runs on — so the switch is invisible to you and your team.

📋
Typeform
Lead capture forms that trigger your entire automation the moment someone submits — no delay, no manual input.
🗄️
Airtable
Your full member and lead database built and managed automatically. Every record updated in real time.
📅
Booking Systems
Mindbody, Glofox, TeamUp, Calendly and more. We connect to your existing booking setup so nothing changes for your members.
📧
Gmail & Email
All automated messages send directly from your gym's own email address — so every reply lands in the right inbox.
⚡
Zapier & Make
Need to connect additional tools? We use industry-standard automation platforms to link everything seamlessly.
📊
CRM Platforms
Already using a CRM? We integrate directly so your existing workflow stays intact and your team sees everything.
💬
WhatsApp & SMS
Prefer to follow up via message rather than email? We can build sequences that reach leads how they prefer to communicate.
🔗
Your Existing Stack
Using something not listed here? Tell us. If your gym uses it we will find a way to integrate with it cleanly.
Not sure if we integrate with your tools? — Tell us what your gym currently uses and we will confirm before you commit to anything. We build the system around you, not the other way around.
The Numbers

Stop Losing $36,000
A Year To Silent
Cancellations.

5 members recovered this month. 60 members this year. At just $50/month membership — likely less than your members actually pay — that's $36,000 that stays in your business every single year.

60
members lost per year at avg churn
5–10
members recovered every month
$36K
retained annually — likely more

"The members you keep cost nothing to re-acquire."

Most gyms we work with see results within the first 30 days — not 90.

The 8-Lead Guarantee
If we don't identify at least 8 leads or enquiries that would have gone cold without our system — we keep working free of charge until we do. No time limit. No excuses.
Monthly Fee
5 Recovered
Over 6 Mo
Over 12 Mo
$50/month
$250/mo
$1,500
$3,000
$69/month ★
$345/mo
$2,070
$4,140
$100/month
$500/mo
$3,000
$6,000
$120/month
$600/mo
$3,600
$7,200
$150/month
$750/mo
$4,500
$9,000

★ US average gym membership fee (HFA 2025 Benchmarking Report). Figures based on 5 recovered or retained members per month — our minimum expectation is 8 leads identified. Most gyms recover significantly more. Results vary by gym size, volume and setup.

🛡
The HypertrophyAI Guarantee

The 8-Lead Guarantee.

If we don't identify at least 8 leads or enquiries that would have gone cold without our system, we keep working — for free — until we do. No awkward conversations. No refund requests. Just results.

What counts as a recovered lead?

Any enquiry that entered your existing funnel and was then followed up automatically by our sequence. If that person converts, re-engages, or books a consultation as a result — it counts.

Contact form Instagram DM Facebook enquiry Website chat Referral message Any other channel
Don't have a funnel yet?

We build one for you as part of onboarding. Either way, every lead that comes in gets captured, followed up, and tracked — so you always know exactly where your 8 are coming from. No grey areas. No ambiguity.

Every lead, every follow-up, every result — fully visible to you at all times.

60-Second Response
Every new enquiry responded to within 60 seconds — guaranteed. If the system ever fails to deliver that we fix it immediately at no cost to you.
8-Lead Minimum
If we don't identify at least 8 leads that would have gone cold without our system we keep working completely free of charge until we do. No time limit. No excuses.
Always On
The system runs 24 hours a day, 7 days a week. If anything breaks we fix it the same day — no downtime, no excuses, no gaps in your coverage.
FAQ

Everything You Need
To Know.

Straight answers to the questions gym owners ask most.

Absolutely not. These systems are put into place so they can instead allow you to hire more staff, give you back lost time and permit you the chance to scale. Your team focus on delivering a great gym experience — the system handles the repetitive operational tasks that were eating into everyone's day.
We adapt it entirely to your gym's voice to make it sound exactly like how you would respond — 24 hours a day, 7 days a week, around the clock. Before anything goes live we share every message with you for approval. If it doesn't sound like you we rewrite it until it does.
No. It's completely month to month. Downgrade, upgrade or cancel at any time with no penalty and no questions asked. We keep clients because the system delivers results — not because of a contract locking them in.
Yes. Depending on what tools you use to gather information we will adjust our system to yours so that the integration is completely seamless to you and your team. Whether you use Mindbody, Glofox, TeamUp, Calendly, Typeform, Airtable or anything else — we build around what you already have in place.
Most gyms are fully set up and live within 3–5 days. No technical skills are needed on your end — we handle everything from start to finish. You give us access to the tools you use, we build the system, test it end to end and hand it back running. You just show up to a working system.

Your Gym Is Already
Generating The Leads.
Stop Losing Them.

Book a free 30-minute call. We'll show you exactly where your gym is leaking revenue and how the system fixes it — no pitch, just a proper conversation.

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