Gym Automation — UK & Worldwide

Stop Losing
Members
You've Already
Earned.

The average independent gym loses 40% of its members every single year. That's not a marketing problem. It's a systems problem — and it's completely fixable in under a week.

Book Free 30-Min Call See How It Works
40%
Average Annual Member Churn
For a gym with 300 members that's 10 people walking out the door every single month — silently.
£6K+
Monthly Revenue Lost On Average
Between churned members, cold enquiries and missed follow-ups — most owners don't see how much is leaking.
60s
Our Response Guarantee
Every new enquiry gets a personalised reply in under 60 seconds. 24 hours a day. 7 days a week. Automatically.
The Problem

Your Gym Is Leaking
Revenue In Three Places.

Most gym owners work incredibly hard and still watch revenue disappear every month. Here's exactly where it goes — and why it's not your fault.

01
⚡
Slow Lead Response
Someone enquires about joining at 9pm on Sunday. You reply Monday morning. By then they've joined down the road. Research shows most people make their decision within the first hour of reaching out — and the gym that responds first almost always wins.
2–3 leads lost per month per gym on average
02
📩
No Follow-Up System
Most gyms follow up with a prospect once — maybe twice — then let them go. But most people need five or more touchpoints before they commit. The gap between one follow-up and five is where the majority of potential revenue quietly disappears every single month.
£300–£750 in missed monthly conversions
03
👤
Member Drop-Off
Members don't cancel because they stopped caring about fitness. They cancel because they feel unsupported and unnoticed. Nobody checked in at the right moment. One well-timed message can save a membership worth hundreds of pounds a year — and your system can send it automatically.
40% annual churn — industry standard
How It Works

Three Systems.
One Complete Solution.

Built specifically for independent gym owners. Fully set up in 3–5 days. Runs completely automatically after that — no technical knowledge required on your end.

01
Lead Acquisition
Instant Member Response
Every enquiry that reaches you — from your website, socials or Google — gets a warm personalised reply within 60 seconds automatically. The lead is logged instantly in your CRM. You don't touch anything.
✓
Replies in under 60 seconds — 24 hours a day, 7 days a week
✓
Personalised to their name and their specific enquiry
✓
Every lead auto-logged — zero manual data entry
✓
Sounds exactly like you — not a bot
02
Lead Nurture
6-Day Follow-Up Sequence
Four emails go out automatically over six days — value content, social proof, a tour invitation and a final nudge. The moment a lead books or joins the sequence stops instantly. No over-messaging. Just consistent professional follow-up on autopilot.
✓
4 touchpoints over 6 days — fully automated
✓
Stops the moment they convert — never spam
✓
Written in your gym's tone and voice
✓
Runs while you sleep, coach or take a day off
03
Member Retention
Automated Check-In Sequence
When a lead becomes a paying member a retention sequence triggers. A personal check-in at day 7. A progress touchpoint at day 14. A milestone message at day 30. Members feel supported at every stage. Churn drops. Revenue compounds.
✓
Day 7, 14 and 30 check-ins — automatic
✓
Catches disengaged members before they cancel
✓
Natural upsell trigger at the right moment
✓
Referral request sent when satisfaction is highest
Seamless Integration

Works With The Tools
You Already Use.

We don't ask you to change how you operate. We integrate directly with the platforms your gym already runs on — so the switch is invisible to you and your team.

📋
Typeform
Lead capture forms that trigger your entire automation the moment someone submits — no delay, no manual input.
🗄️
Airtable
Your full member and lead database built and managed automatically. Every record updated in real time.
📅
Booking Systems
Mindbody, Glofox, TeamUp, Calendly and more. We connect to your existing booking setup so nothing changes for your members.
📧
Gmail & Email
All automated messages send directly from your gym's own email address — so every reply lands in the right inbox.
⚡
Zapier & Make
Need to connect additional tools? We use industry-standard automation platforms to link everything seamlessly.
📊
CRM Platforms
Already using a CRM? We integrate directly so your existing workflow stays intact and your team sees everything.
💬
WhatsApp & SMS
Prefer to follow up via message rather than email? We can build sequences that reach leads how they prefer to communicate.
🔗
Your Existing Stack
Using something not listed here? Tell us. If your gym uses it we will find a way to integrate with it cleanly.
Not sure if we integrate with your tools? — Tell us what your gym currently uses and we will confirm before you commit to anything. We build the system around you, not the other way around.
The Numbers

What 3 Recovered
Members Means
For Your Gym.

Every gym charges different membership rates. Here's what recovering just three members per month means across different price points.

Our Guarantee
If you cannot identify a minimum of 3 leads or enquiries converted through the system — we keep working with you free of charge until you can. No time limit. No excuses.
Monthly Fee
3 Recovered
Over 6 Mo
Over 12 Mo
£50/month
£150/mo
£900
£1,800
£80/month ★
£240/mo
£1,440
£2,880
£100/month
£300/mo
£1,800
£3,600
£120/month
£360/mo
£2,160
£4,320
£150/month
£450/mo
£2,700
£5,400

★ UK average gym membership. Figures based on 3 recovered or retained members per month. Results vary by gym size, volume and setup.

🛡
The HypertrophyAI Guarantee

We Stand Behind
Every System We Build.

We only work with a small number of gym owners at any one time. We qualify every gym before we onboard them. And we stand completely behind what we build — because we know it works when the right gym is in it.

60-Second Response
Every new enquiry responded to within 60 seconds — guaranteed. If the system ever fails to deliver that we fix it immediately at no cost to you.
3 Conversions Minimum
If you cannot identify a minimum of 3 leads or enquiries converted through the system we keep working with you completely free of charge until you can. No time limit.
Always On
The system runs 24 hours a day, 7 days a week. If anything breaks we fix it the same day — no downtime, no excuses, no gaps in your coverage.
FAQ

Everything You Need
To Know.

Straight answers to the questions gym owners ask most.

Absolutely not. These systems are put into place so they can instead allow you to hire more staff, give you back lost time and permit you the chance to scale. Your team focus on delivering a great gym experience — the system handles the repetitive operational tasks that were eating into everyone's day.
We adapt it entirely to your gym's voice to make it sound exactly like how you would respond — 24 hours a day, 7 days a week, around the clock. Before anything goes live we share every message with you for approval. If it doesn't sound like you we rewrite it until it does.
No. It's completely month to month. Downgrade, upgrade or cancel at any time with no penalty and no questions asked. We keep clients because the system delivers results — not because of a contract locking them in.
Yes. Depending on what tools you use to gather information we will adjust our system to yours so that the integration is completely seamless to you and your team. Whether you use Mindbody, Glofox, TeamUp, Calendly, Typeform, Airtable or anything else — we build around what you already have in place.
Most gyms are fully set up and live within 3–5 days. No technical skills are needed on your end — we handle everything from start to finish. You give us access to the tools you use, we build the system, test it end to end and hand it back running. You just show up to a working system.

Your Gym Is Already
Generating The Leads.
Stop Losing Them.

Book a free 30-minute call. We'll show you exactly where your gym is leaking revenue and how the system fixes it — no pitch, just a proper conversation.

Book Free 30-Min Call Send Us a Message